How to turn down the offer.

[rama murthy]

I am presently having 3 offers. I had also received the soft copy of my offer letter from all 3 companies. My joining date is next monday in all 3 companies. I am planning to join the 3rd company. Now I have to inform the 1st and 2nd company HR executives about my decision.

Now here is my problem. How should I compose the mail. I want to inform them(1st and 2nd company) that I am NOT interested in their offer in a professional and polite manner. Should I mention the company name that I am going to join to other 2 companies.

Help me.

[nazeer hussain]

you can write a mail saying that your current company contract/role is
extended for one more year providing you with the good exposure in onsite and perks. and in desparately your project manager needs your service and not willing to release you from the project in the near vicinity. hence in no other way,im forcible and regret to reject your offer letter. thanks for your valuable time.

[Kj Reddy]

Write a mail to HR manager saying that you could not able to take up their offer due to some reasons and do not say that you are not interested. Provide them some valid reasons why you are not able to take up their offer. You do not need to mention that where you are going to join. Do not use words like you are not interested, just tell them that you could not take their offer at this moment.

It is good from you side if you inform them early so that they can look out for other employee to fill your position.

Good luck

[rama murthy]

Hello nazeer hussain

Thanks for you instant reply.

Currently I am working for a very small company and my salary is very much below the industry standard. I had clearly mentioned about it during my salary negotiation in all 3 companies. I had also mentioned that my present company is closing down since their only product is a failure. I had also mentioned that my present company is working in a particular domain and scope of learning and development is very much limited and that's one of the main reasons why I am joining your company. So I can't say any of the reasons that you had mentioned.

[Anjali Shah]

This is the kind of things I say:

- I dont belong to this city and I got an offer from a company in my hometown and I am taking it up as I will get to stay with my folks

- I got an offer where the domian is of my choice and I want to move in that vertical and hence will seems to be a better career decision...

- This one i dint try - U can say you are taking up higher studies and hence cant take up the new job

- You can also say you got an offer from a company which is closer to where you stay and hence you will be able to save on commutation time and spend some quality time with your family!!!

Have your pick
[ June 25, 2006: Message edited by: Anjali Shah ]

[rama murthy]

Thanks KJ Reddy for your response.

Write a mail to HR manager saying that you could not able to take up their offer due to some reasons and do not say that you are not interested.

Yes I am exactly looking for some reason and I highly appreciate if you can tell me some good reasons to tell them.

Sure I will NOT say them I am NOT interested in their offer.

It is good from you side if you inform them early so that they can look out for other employee to fill your position.

I received offer letters from 2 companies(2nd and 3rd) only last week. I took 2 to 3 days to decide which one to join. Now I am clear on that aspect. I had decided to inform them(1st and 2nd company) by today(or)tomorrow.

[rama murthy]

Thanks Anjali Shah for your response

I dont belong to this city and I got an offer from a company in my hometown and I am taking it up as I will get to stay with my folks

No way I can this as a reason. Since all 3 companies that I had received offer are large MNC's and operate in multiple locations in India. All 3 companies are well established in my hometown and all 3 companies offered me location preference. I prefered a different location.

I got an offer where the domian is of my choice and I want to move in
that vertical and hence will seems to be a better career decision...

If I say this as a reason then cooly they(HR executives) will say we will place in a project of your choice domian preference later if not sooner.

But still this seems to be quite a valid point.

U can say you are taking up higher studies and hence cant take up the new job

Seems to be a valid point.

Thanks again

[Anjali Shah]

I am glad you have found an option that suits you...

But even about Domain.. you can say that you would prefer to work in your chosen domain sooner rather than later...
Anyways it depends on you how comforable you ar with your lie

All the best!!

[Manish Hatwalne]

You don't have to give reasons, and **don't** mention name of the other company. Try something like this -

Dear Sir,

Thanks for your offer, but unfortunately I'd not be able to take this offer at this moment. I would like to have some association with XYZ (cmpnay name) in the future though and hope to contribute to your growth in some capacity (that leaves you with a chance to work for them as PM later ).

Thanks for giving me an opportunity to prove myself.

HTH,
- Manish

[Savio Fernandes]

I don't see why you need to make up a story to tell these companies. Wouldn't it be better if you just told them that you had decided to join another company for your own personal reasons? It is after all your choice which company you would join.

I was in this situation once, with offers from 2 companies. I just told the 1st company the truth that I had another offer and would prefer joining the other company because I felt that it was a better fit for me.

Personally, I feel it is always better to be upfront about why you are doing what you are doing.

A question though: Before you got the third offer, did you confirm with the earlier 2 companies that you would be joining them?

[Anjali Shah]

:roll: On second thought Manish is quite right...
Actually in my case I was silly enough to tell them which company's offer I am taking and then this company's HR started bad mouthing them saying I am making a bad decision and stuff and tried her best to make me change my mind and stuff....
Yeah you can just be firm and reject it politely...

[Kj Reddy]

If you could not think valid reason, you can tell them directly that you are taking up another offer(no need to mention the company name here), so you are not in position to take up their offer and in future you look forward to work with them.

[rama murthy]

Wouldn't it be better if you just told them that you had decided to join another company for your own personal reasons? It is after all your choice which company you would join.

It's really nice to be straight forward. I always do that. But I am quite scared to reveal the truth. That I got offers from 2 other companies and I am planning to join one of them.

But package, work(technology), onsite is better in 3rd company than 1st and 2nd.

A question though: Before you got the third offer, did you confirm with the earlier 2 companies that you would be joining them?

1st company interview was on 10th - june - saturday.

17th of this month(saturday) I had 2 interviews. One in morning and one in evening for 2nd and 3rd company and got selected in both.

I received the offer letters the following week.

I gave confirmation orally during my HR round(for 1st and 3rd company). Nothing in written.

2nd company told me to send a hardcopy of my offer letter duly signed to their address as token of acceptance. I had already send them via courier. Is that going to cause a hugh problem for me. So for I was happy. So is the 2nd company going to ask me to pay money as compensation even before I join. I don't think they will do that. All 3 companies are large MNC's.

[Savio Fernandes]

There's no reason to be scared. This is quite a common situation these days and the HR people are used to this.

In fact the HR may be more appreciative if you inform them in advance. I have seen many cases where people have accepted offers from different companies and not shown up on the joining date.

[Kj Reddy]

Originally posted by rama murthy:

2nd company told me to send a hardcopy of my offer letter duly signed to their address as token of acceptance. I had already send them via courier. Is that going to cause a hugh problem for me. So for I was happy. So is the 2nd company going to ask me to pay money as compensation even before I join. I don't think they will do that. All 3 companies are large MNC's.

Offer letter is not a bond, so dont worry. It wont create any problems. The good thing is you are informing them that you are not joining.

[rama murthy]

Looking at all the previous posts there are variety of suggestions and based on your valuable response I had come up with 3 different templates.

Dear abc

I got an offer where the domian is of my choice and I want to move in that vertical, hence I regret to inform you that I couldn't take up your offer at this moment.

Thanks for your valuable time.

Regards
xyz.

Dear abc

Since I am planning to pursue higher studies I regret to inform you that I couldn't take up your offer at this moment.

Thanks for your valuable time.

Regards
xyz.

Dear abc

Thanks for your offer, but unfortunately I'd not be able to take this offer at this moment.

Thanks for your valuable time.

Regards
xyz.


Template I - Straight to the point. Crystal clear. I am planning to go with this one.

Template II - Simple and efficient way to turn down the offer.

Template II - As suggested by Manish Hatwalne.

[Deepak Pans]

Hi All,

An aquaintance of mine has signed "Offer Letter" of ABC company and give it back to the ABC company.

Now she got btter offer from XYZ and would like to joing XYZ company.

My question is: if she joins XYZ company, will ABC company by any chance sue her?

Awaiting a RE from U.
Regards,
Deepak

[Bo Yyempeti]

Originally posted by Deep Pans:

My question is: if she joins XYZ company, will ABC company by any chance sue her?

Sure - if your friend is so important to ABC that they would go through the courts rather than just find a replacement.

[Mark Herschberg]

These letters look good and it's very professional to turn down an offer in this manner. Sometimes when I turn down a job (I usually call the hiring manager to do so) I offer to recommend other people for the job. The employer likes it because they still need to fill the position and you're helping them--plus since they clearly think you're competent, they will tend to assume your friends are too and so your friends get "fast tracked." Second, it helps your friend find a job. (Obviously only recommend friends who quality; although you can sometimes recommend someone who doesn't quite qualify on paper, but who you know can do the job.) Everybody wins and everyone likes you for being the good guy who helped them out.

--Mark

[NJ Joshi]

Hey Mark ,
thats a good way and works in US but unfortunately not in India as HR guys has its commission from Recruitment agency .If he looks out side he won't get commission .
Otherwise What would be reason you can think India where plenty of competitive candidates available most of companies ask external head hunters to search candidates ,HR can do same .

[suekar meredilko]

Originally posted by NJ Joshi:
Hey Mark ,
thats a good way and works in US but unfortunately not in India as HR guys has its commission from Recruitment agency .If he looks out side he won't get commission .
Otherwise What would be reason you can think India where plenty of competitive candidates available most of companies ask external head hunters to search candidates ,HR can do same .

NJ,

Never thought about it. You brought up an interesting piece of information. This sucks !!